OVERVIEW
Preparing the presentation room and the equipment
Dedicate the same care to the preparation of the room and equipment as you do to prepare the content. It can have a big impact on the success of your presentation.
Inform yourself when planning the presentation about …
- … the size of the room and how the seating will be arranged
- … the lighting conditions
- … acoustics
- … equipment (flip chart, technical equipment)
Decide on whether the room is suitable and will provide a good and constructive atmosphere—if that is not the case, try to arrange for a different room
If necessary, make some adjustments in the room (e.g., rearranging the seating, organizing all the equipment needed)
If you can't change the room, you might have to adjust the form of presentation (e.g., presenting without projector/PowerPoint; presenting without audio effects)
- Bring an adapter for the projector
- Save the PowerPoint on your desktop and additionaly on a USB stick you'll bring with you
- Bring your own pens for the flip chart
Make sure you will be in the room at least 30 minutes before the presentation starts. This way you can set up everything you need without any hurry and are able to welcome the parrticipants when they arrive.
